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2016-11-29

Professional Development Committee
 
November 29, 2016
 
Present:  Charles Poff, David McGee, Mary Canfield, Gary Randolph, Sarah Jarrett,  Twila DeMasters, Jane Pearson, Marc Zoccola, Jim Lemons, Linda Mallory, Liz Boothe, Irene Wheeler, Allison Moore, Muriel Mickles
 
Absent:  Lorenz Chan
 
David McGee made the motion to approve the minutes from the last meeting.  Gary Randolph seconded and the motion was approved.   
 
Irene Wheeler, Chair of the Professional Development Task Force gave a report of the work that has been completed by the group:
 
Process for Developing the Professional Development Plan
·         Background
·         SWOT and Gap Analysis
·         Survey
·         Development of Completion By Design Model
·         Creation of plan
·         Budget allocation
 
Background
·         Concern of administration over existing plan
·         Abby Stonerock workshop
 
Creation of Task Force
·         Irene Wheeler- Chair
·         Charles Poff
·         Alison Moore
·         David McGee
·         Francie Dye
·         Sarah Jarrett
·         Ed McGee
·         Kevin Riley
·         Mary Canfield
·         Muriel Mickles
 
PD Task Force Process
·         Met 2-3 hours weekly for the entire semester
·         Reviewed Abby Stonerock’s plan
·         Benchmark of other community colleges in state and out-of-state
·         Created and administered two surveys
 
Answer Options
Response Percent
Response Count
% of Total Population
# of Total Population
Administration
11.3%
16
100%
16
Adjunct Faculty/Instructor
19.1%
27
9.9%
273
Full-time Classified Staff (Exempt)
11.3%
16
45%
80
Full-time Classified Staff (Non-exempt)
14.2%
20
 
 
Full-time Faculty
24.1%
34
58.6%
58
Part-time Staff
19.9%
28
25.2%
111
answered question
141
26.4%
538
 
·         Conducted a SWOT analysis and Gap Analysis
o   Key needs:  Coordinator of Professional Development, revamping of new employee orientation, on-campus training, improve promotion, include part-time staff, provide certainty in approval of requests
·         Utilized Completion by Design model to create goals, objectives and activities to match.
·         Created the Professional Development Plan
·         Goals:
·         Provide fair program that provides the most benefit for the College as a whole.
·         Remove the uncertainty.
·         Include a larger audience.
 
PD Plan 2016
 
·         Wrote definitions and explanations of the pieces of the plan
·         No individual may receive more than 5% of the PD budget annually
·         Wrote a job description for the Coordinator of Professional Development
·         Created 6 categories of  PD that will each receive a percentage of funding, some will be competitive, others first come first serve, and others utilized by the Coordinator of Professional Development
·         Created new applications and scoring rubrics
·         Wrote descriptions of additional funding sources
 
Duties of Coordinator of Professional Development
·         Serve as a permanent member of the Professional Development Policy Committee.
·         Work with the Professional Development Policy Committee and Office of Institutional Effectiveness to administer and analyze an annual professional development needs survey.
·         Work with leaders of constituency groups to create and maintain an annual calendar of Professional Development Activities.
·         Coordinate scheduling of speakers for Professional Development Activities.
·         Serve as liaison to Workforce Solutions to determine needed Continuing Education Course Offerings, obtain instructors, and determine fees for CEU courses.
·         Receive requests for competitive Professional Development Funding. Utilize teams of Professional Development Policy Committee members to review requests and determine the awardees.
·         Assist employees in writing Professional Development mini-grants and locating additional forms of Professional Development funding.
·         Keeps record of the Professional Development budget and works with the Professional Development Committee to adjust budget allocations as necessary.
·         Obtain gifts for speakers.
·         Regularly contact and collaborate with other community colleges and the VCCS to obtain ideas for professional development and offer joint programing.
 
Role of Professional Development Policy Committee
·         Work with the Coordinator of Professional Development to administer and analyze a professional development needs survey.
·         Make suggestions for professional development activities.
·         Provide teams to review applications for competitive funding requests and determine awardees.
·         Assist Coordinator of Professional Development in annual evaluation of PD program.
·         Assist Coordinator of Professional Development in determining budget allocation percentages
 
There are 8 categories of Professional Development
 
Off-Campus PD Conferences
·         Description: Funds are made available to support the attendance or participation of individual faculty members and eligible staff to optional conferences, professional meetings, workshops, training events, and seminars.  The process of obtaining funding for off-campus conferences involves identifying a meaningful professional development need. 
·         Competitive – Application blindly reviewed by committee using rubric
·         Percentage of Budget:  30
 
Off-Campus Nonconference Professional Development Activities
·         Funds are made available to support the attendance or participation of individual faculty members and eligible staff to study abroad, credentialing programs, and programs that strengthen job related/discipline related competencies. The process of obtaining funding for off-campus professional development activities involves identifying a meaningful professional development need. 
·         Competitive – Blind review by committee with scoring rubric
·         Percentage of PD Budget:  6
 
Community College Network Conferences and Activities
·         Description: Funds are made available to support the attendance or participation of individual faculty members and eligible staff meetings and conferences associated with the VCCS, but not sponsored by the VCCS.  The process of obtaining funding for these activities involves identifying a meaningful professional development need.  Examples of these activities would be VCCA conference, Hire Ed Conference, and Black Concerns. 
·         Competitive – Application blindly reviewed by committee using rubric
·         Percentage of PD budget: 5
 
Professional Organization Memberships
·         Description: Funds are made available to support membership fees for professional organizations that relate to job responsibilities of individual faculty members and eligible staff. Limit of $250 per person.
·         First come, first serve.
·         Percentage of PD budget:  4
 
Educational Tuition Assistance 
·         CVCC offers full-time faculty and classified staff partial tuition reimbursement for both undergraduate and graduate studies for course work at another accredited college or university. Tuition assistance is limited based on the availability of Professional Development funds.  Current reimbursement rates are as follows:
o   Undergraduate   $437.25 per credit hour
o   Graduate             $673.75 per credit hour
·         First Come, First Serve
·         Percentage of the PD budget:  30
 
On-Campus Non-Credit Job Skills Training and Continuing Education Activities
·         A series of workshops/classes will be presented on a rotating schedule to Faculty, Classified Staff, and Part-Time Staff throughout the academic year. Training topics will be suggested by the Professional Development Policy Committee based on survey results, class evaluations, and individual requests from academic deans, supervisors, committee chairpersons, and college staff. Priority will be given to projects that support the college’s Strategic Plan.
·         Competitive
·         Percentage of the PD budget:  5
 
Professional Development Sessions (Hosting Outside Speakers and Workshops On-Campus)
·         The Coordinator of Professional Development will plan regular professional development sessions with host speakers and/or workshops facilitated by people who are not CVCC employees.  These sessions will be planned in advance and placed on the Professional Development Calendar.  An effort will be made to offer duplicate sessions or record sessions to provide access to all employees. The sessions will be highly promoted via fliers, website and emails.  The topics will come from the Annual Professional Development Survey.  An individual or constituency may submit topics and suggested speakers to the Coordinator of Professional Development.
·         Percentage of PD Budget:  20
 
Professional Development Sessions – Internal Speakers and Programs
·         The Coordinator of Professional Development will schedule and promote monthly sessions on the campus of CVCC to facilitate and encourage sharing and learning from each other on our campus. There are two types; “brown-bags” (more informal) and regular professional development session (more formal/planned).  These sessions should be strongly promoted in newsletters and emails and will be placed on the professional development calendar each semester.  The sessions should alternate Mondays and Thursdays so as to reach as many employees as possible.
·         Percentage of PD Budget:  0
 
Program Evaluation
·         Annual Surveys
·         Evaluation of allocation of funding
 
Helping CVCC Grow and Improve…………
 
 
Submitted by Twila DeMasters
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