Social Events Committee Meeting Minutes
Frances Chambers 7754 firstname.lastname@example.org
Kimely Davis 7627 email@example.com
Kathey Herndon 7735 firstname.lastname@example.org
Rebecca Honeycutt 7718 email@example.com
Dominick Launi 7686 firstname.lastname@example.org
Alison Moore 7710 email@example.com
Joseph Penrod 7759 firstname.lastname@example.org
Kelli Segraves 7811 email@example.com
firstname.lastname@example.org; email@example.com; firstname.lastname@example.org; email@example.com; firstname.lastname@example.org; email@example.com; firstname.lastname@example.org; email@example.com
Secretary: Joseph Penrod
Next Meeting: Oct 2nd 1:00pm, Room 5124
Current understanding of Committee responsibilities:
to facilitate the interaction and socialization of Faculty and to show hospitality to visiting dignitaries through lunches, activities and other social events.
List of unassigned items discussed that require follow up work:
Additional clarification and guidelines for the definition of:
Social Functions – what qualifies? Where should we be involved?
Board of Directors Luncheons?
What constitutes a Visiting Dignitary?
State and Local Government?
Virginia Community College System Administrators?
SACS Personnel? (John Poole suggested that this would be out of our league)
Obtain a schedule of visits by Dignitaries
Assess the need for a Retirement Party – have enough people retired to hold a party?
Choice of Committee Chairs (and Co-Chair if desired)
Choice of a Committee Representative to the Governance Council?
List of additional people who should be CC’ed with these minutes?
List of discussed items that have been assigned or completed:
Find the schedules for rooms used to hold events – Kathey Herndon
Notify other campus departments of scheduled events to prevent conflicts – Kathey Herndon
Scheduled Meeting days for our two Faculty Socials – Kimely Davis
Reported: December 13th 11:30am – 1:00pm
May 9th 11:30am – 1:00pm
Contact the President’s Office and determine the working committee budget – Joseph Penrod
I spoke to John Poole, the VP for finance and administration and he recommended that we proceed in this manner: If we like, we can put together a budget with item by item justification for expenses and if the outlined budget exceeds the $3,600 amount he can ask for more money in the budget from the VCCS, no problem. The advisory board might say, “No.” But he can still ask.
Move and extend the amount of time that we hold the end of semester social lunches to allow more faculty and staff the opportunity to attend.
Attempt to market the socials as a quick and easy lunch for those with a busy schedule. Increase the fun aspect? Gift Cards, Music, Games, etc.
August 28th, 2012