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2013-01-22

Student Success Committee 
Meeting Minutes
1/22/2013
 
Present:
Evan Abatecola, Joy Adams, Jim Atkinson, Kimberly French, Linda Mallory, Samantha Maxey, Emily McCarty, Nancy Mitchell, Emily Muniz, Ashley Pearson, Tim Wilhelm, Judy Graves, Kevin Riley, Debra Short.
 
Absent:
Candace Ferguson
Zander Richards
 
Kimberly French opened the meeting by reviewing the previous meetings minutes. Corrections to the minutes have been updated in the Student Services Committee section.
 
Update on Tutoring/Smarthinking:
 
The college must provide online tutoring as well as on campus tutoring to accommodate all students both on and off campus. This procedure is also mandated by SACS.  A suggestion was made where the college could possibly hire tutors to fulfill online tutoring. However, it was best decided to continue using the Smarthinking software for online tutoring.
 
To-date, students have used Smarthinking 44.45 hours with approximately 37 different users. The Essay portion has currently surpassed the Math.  The college distributed a survey to students to decipher how they like and are using Smarthinking. The college is currently waiting on the results from the survey.
 
Every semester the college has to submit student information to Smarthinking in order to allow students access to the tutoring software. The college was unaware of this at the beginning of the semester and now has a process in place to make sure it is taken care of each semester. Once new students receive access, they will be sent a student email which gives them login access to Smarthinking.
 
Promote Smarthinking:
  • On January 29, 2013, there will be a workshop on how to use Smarthinking successfully. It will be held in Amherst Hall, Room 2316 from 1-2 PM. 
  • Teachers are providing students extra credit for using Smarthinking in order to help promote the software.  
  • SDV 100 classes are also including Smarthinking into their courses.
  
Student Development: 
 
  • The committee discussed the possibility of faculty members teaching SDV 101 courses that are specific to their programs of study.  There are several two year colleges that already have SDV 101 courses in place and are successful. Faculty could still use counselors or guest speakers to come in and discuss the topics that are mandated by the VCCS as part of the SDV curriculum.
  • The committee also discussed the possibility of having Developmental English professors teach an SDV 101 or 108 for all developmental English students.
 
Student Ambassador Program:
 
Kimberly French reviewed the requirements of becoming a Student Ambassador. She stated, if anyone knew of any students who would be interested in participating in this program, to please give them an Application and/or send them to the Counseling Office for an application. Some of the criteria/requirements to become a student ambassador are:  
  • Provide tours of campus to visiting groups
  • Represent CVCC at on and off campus events
  • Be energetic
  • Be an advocate for the college
  • Maintain a minimum GPA of 2.5 each semester
  • Staff 30 hours of campus service per semester during the fall and spring semesters
  • Students will obtain a $1,000 scholarship: $500 for fall 2013 and $500 for spring 2014
 
Kimberly will be distributing this information to all faculty and staff via email.
 
Progress Report Forms:
 
Kimberly distributed and reviewed the progress reports that faculty members will be completing for the CVCC Baseball Team players. The players must maintain a 2.0 GPA to play collegiate sports through the NJCAA. The progress reports are due to Coach Heisler or Kimberly French three times throughout the semester, the dates are noted below:
 
                                Feb 1, 2013
                                March 1, 2013
                                April 1, 2013
 
Kimberly and Coach Heisler will review each player’s attendance and grades to determine if student success measures need to be implemented, such as tutoring. In the future the college would like to expand using progress reports to for students currently on Academic Probation as an effort to help them increase their GPA and become successful in their program of study.
 
Student Success Testing Center Hours:
 
In a recent faculty association meeting a faculty member requested the college to consider opening the Student Success Center at 8 AM instead of 9 AM. The current testing hours are below:
 
Mon- Thurs        9:00 AM – 9:00 PM
Friday                9:00 AM – 5:00 PM
Saturday            9:00 AM – 1:00 PM 
 
Through discussion, the college currently does not have the budget to accommodate a part-time employee to open at 8 AM. However, a suggestion was made to look into the possibility of a work-study student operating the Center from 8-9 AM until other staffing can be available. Discussion was held about previous issues with work-study students having access to tests; however, there are many part-time employees who are also students that have access to the tests.
 
The committee made a recommendation to have a work-study student work in the Student Success Center from 8:00 AM until 9:00 AM to accommodate students and faculty needs.
Judy Graves: Made the recommended
Kevin Riley: Seconded
Opposed: None
 
 Help Workshops:
 
If anyone is interested in presenting any of the HELP workshops please let Kimberly French know. They are always held on Tuesdays from 1-2 PM, with the first one beginning January 29th Amherst Hall, Room 2316. Some of the topics are:
                                How to Study for Math
                                Smarthinking
                                VARK
                                Stress Management
                                Time Management
 
Commencement Subcommittee:
 
            If anyone is interested in being on the commencement subcommittee feel free to join.
They will meet every other week starting in February and then in April they will meet every week.  The college has never had a faculty member or a student representative on this committee and it would be great to have one this year. The committee reviewed the list of people that should be part of the commencement committee. Judy Graves stated that the commencement committee is a subcommittee of the Student Success Committee.
 
Faculty Advising :
 
The college would like to start a more structured faculty advising program for students.  The purpose of faculty advising is to increase retention rates as well as foster communication between faculty and students. Kimberly French requested that we create a subcommittee to review the current and future processes of faculty advising for the college.  Discussion was held in regards to faculty members advising students in their respective programs of study. After further discussion the faculty in the committee recommended that Kimberly address this topic in the next Faculty Association meeting. Kimberly will attend the next Faculty Association meeting, which is February 12th. This item was tabled until the next meeting.
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